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Submitted By  Meeting Date:Type   _Title___________________________________________  _Department________________  _Submitted For________________
Tamika L. Williams 01/05/2017:REGBCC  Change Order #2 to Purchase Order #151513 -Halcore Group Inc., d/b/a Horton Emergency Vehicles  Public Safety Mike Weaver
  Recommendation Concerning a Change Order to the Purchase Order for Halcore Group, Inc., d/b/a Horton Emergency Vehicles - Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #2, to Halcore Group Inc., d/b/a Horton Emergency Vehicles, for the purchase for Emergency Medical Services:
 
Department: Public Safety Department
Division: EMS
Type: Addition
Amount: $27,298
Vendor: Halcore Group, Inc., d/b/a Horton Emergency Vehicles
Project Name: N/A
PO#: 151513
CO#: 2
Cost Center for CO: 330302
Original PO Amount: $719,992
Cumulative Amount of Change Orders through this CO: $62,037
New PO Total: $782,029

[Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330302]
Tamika L. Williams 01/19/2017:REGBCC  Change Order #2 to Purchase Order #170220 -Bosso's Uniform Company Inc.  Public Safety Mike Weaver
  Recommendation Concerning a Change Order to the Purchase Order for Bosso's Uniform Company, Inc.- Michael D. Weaver, Public Safety Department Director

That the Board approve and authorize the County Administrator to execute the following Change Order #2, to Bosso's Uniform Company, Inc., for the purchase for service jackets for all Emergency Medical Service staff:
 
Department: Public Safety Department
Division: EMS
Type: Addition
Amount: $7,892.50
Vendor: Bosso's Uniform Company, Inc.
Project Name: N/A
Purchase Order Number: 170220
Change Order Number: 2
Cost Center for Change Order: 330302
Original Purchase Order Amount: $60,000.00
Cumulative Amount of Change Orders through this Change Order: $12,692.50
New Purchase Order Total: $72,692.50

[Funding Source: Fund 408, Emergency Medical Services Fund, Cost Center 330302]
REBECCA MCMULLEN 02/16/2017:REGBCC  Supplemental Budget Amendment #068 - Florida Department of Health EMS County Grant Award   Asst County Administrator Stephan Hall
  Escambia County Public Safety has received grant proceeds from a Florida Department of Health EMS County Grant Application.  Funds have been awarded in the amount of $39,648 for the improvement and expansion of pre-hospital Emergency Medical Services.
02/16/2017:REGBCC  Collection Services for Public Safety EMS, PD 16-17.019  Asst County Administrator Claudia Simmons
  Recommendation Concerning Award for Collection Services for Public Safety EMS, PD 16-17.019 - Claudia Simmons, Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Collection Agency Services Agreement for collection services for Public Safety EMS, between Escambia County and the Uptain Group, Inc., d/b/a  Medco Services, per the terms and conditions of PD 16-17.019, in the estimated annual amount of $45,000, for a term of 36 months, with an option to renew for two 12-month periods.

[Funding:  Fund 408, Emergency Medical Services, Cost Center 330603, Object Code 53401, $45.000 Annually, Emergencies Medical Services]
Tamika L. Williams 02/16/2017:REGBCC  Write-Off of Accounts Receivable  Public Safety Mike Weaver
  Recommendation Concerning the Write-Off of Accounts Receivable Recorded in the Emergency Medical Service Fund as Uncollectible Bad Debts - Michael D. Weaver, Public Safety Department Director

That the Board adopt the Resolution authorizing the write-off of $2,241,362.56, in Accounts Receivable that have been recorded in the Emergency Medical Service Fund of Escambia County and have been determined to be uncollectible bad debts.

This Resolution allows an accounting transaction to be recorded and in no way should be construed to be a forgiveness of debt.  This Resolution includes write-offs from Emergency Medical Services (EMS) Ambulance Billings for the third quarter of Fiscal Year 2016-2017 for 4,811 accounts that have been through all phases of the billing and collection cycles, to include all primary and secondary insurance filing, private pay processing pre-collection letter(s), and/or referral to the secondary collection agency.
Jenny Echols 04/06/2017:REGBCC  Adoption of Retirement Proclamations  Human Resources Paulette Stallworth
  Retirement Proclamations.

Recommendation:  That the Board adopt the following retirement Proclamations:

A. The Proclamation commending and congratulating Vanessa J. Bourque, Emergency Communications Dispatcher, Public Safety Department, on 32 years of dedicated service;

B. The Proclamation commending and congratulating Angela K. Hattaway, EMS Paramedic Supervisor, Public Safety Department, on 21 years of dedicated service; and

C. The Proclamation commending and congratulating Earl Rich, Emergency Medical Services Quality Specialist, Public Safety Department, on 26 years of dedicated service.
Lizabeth Carew 06/08/2017:REGBCC  Acceptance of Attorney-Client Transcripts  Clerk & Comptroller's Office Pam Childers
  Recommendation Concerning Acceptance of Attorney-Client Transcripts

That the Board accept, for filing with the Board's Minutes, transcripts of the following Attorney-Client Sessions of the Board of County Commissioners, provided to the Clerk to the Board's Office (backup is available for review in the Clerk to the Board's Office):

 
DATE CASE(S)
January 10, 2008 Solbourne Computer, Inc., vs. Escambia County
March 13, 2008 Rapid Management Company vs. Board of County Commissioners, Escambia County, Florida
April 17, 2008 Roads, Inc., of NWF vs. Escambia County
May 15, 2008 Roads, Inc., of NWF vs. Escambia County
July 10, 2008 Escambia County vs. Allied Waste Services of North America, LLC
July 30, 2008 Escambia County vs. Allied Waste Services of North America, LLC
September 4, 2008 Escambia County, Florida vs. SmartCop, Inc.
October 2, 2008 Department of Community Affairs, et al. vs. Escambia County, et al.
December 3, 2008 Escambia County, Florida vs. SmartCop, Inc.
December 11, 2008 Escambia County vs. Allied Waste Services of North America, LLC
January 22, 2009 Carl and Sharon Gilbert vs. Harry R. McNesby, et al.; and Robert and Sharon Mandel vs. Harry R. McNesby, et al.
February 19, 2009 Escambia County vs. McCall & Associates, Inc.
March 19, 2009 Escambia County vs. Allied Waste Services of North America, LLC
March 19, 2009 Escambia County vs. McCall & Associates, Inc.
April 30, 2009 Escambia County vs. Allied Waste Services of North America, LLC
July 23, 2009 Pensacola Bay Fishing Bridge, Inc. vs. Escambia County
September 10, 2009 Carl and Sharon Gilbert vs. Harry R. McNesby, et al.
October 8, 2009 Escambia County vs. McCall & Associates, Inc.
November 19, 2009 Rapid Management Company vs. Board of County Commissioners, Escambia County, Florida
June 17, 2010 J. Steven Ford, et al. vs., Escambia County, Florida
July 22, 2010 J. Steven Ford, et al. vs., Escambia County, Florida
November 9, 2010 Department of Community Affairs vs. Escambia County
December 16, 2010 Department of Community Affairs vs. Escambia County
January 13, 2011 Pensacola Bay Fishing Bridge vs. Escambia County
April 7, 2011 Douglas E. and Sherry F. Wager vs. Escambia County
December 8, 2011 Theresa Lynn Urbaniak vs. Escambia County Emergency Medical Services; Roy M. Stallworth vs. Escambia County Emergency Medical Services; and Robert Mark Herrmann vs. David Morgan, et al.
December 15, 2011 Escambia County vs. Zachary Company of NW FL, LLC
January 12, 2012 Forrest Gibbs vs. Grover Robinson, IV, Marie Young, and Kevin White
March 15, 2012 Jessica Imholz, et al. vs. Florida Department of Transportation, et al.
September 17, 2012 Escambia County vs. McCall & Associates, Inc.
November 1, 2012 Escambia County vs. McCall and Associates, Inc. Architects, et al.
February 18, 2014 Knowhow Group USA, Inc., et al. vs. Escambia County Board of County Commissioner, et al.
May 7, 2015 Clifton Underwood vs. Escambia County, FL
June 2, 2015 Clifton Underwood vs. Escambia County, FL; and Barney Cash and Irene Cash vs. Escambia County
June 25, 2015 Escambia County vs. Innerarity Island Development Authority and ECUA; and Escambia County vs. Innerarity Island Development Authority and Kathy Collins
July 7, 2015 Escambia County vs. Innerarity Island Development Authority and ECUA; and Escambia County vs. Innerarity Island Development Authority and Kathy Collins
October 8, 2015 Kenneth Eugene Simmons vs. Escambia County
June 2, 2016 Carolyn Davis vs. Escambia County, Florida
August 4, 2016 Carolyn Davis vs. Escambia County; Jody Nix vs. Escambia County; Escambia County vs. Innerarity Island Development Corporation and Kathy Collins, as Personal Representative of the Estate of Fayette Dennison; and Escambia County vs. Innerarity Island Development Corporation
September 1, 2016 Tiffany Jackson, as Personal Representative for the Estate of Chad Day vs. Escambia County

 
Tamika L. Williams 07/06/2017:REGBCC  Lease Agreement Extension with SLJM Properties, LLC  Public Safety Mike Weaver
  Recommendation Concerning a Lease Agreement with SLJM Properties, LLC, and Escambia County for the Emergency Medical Services Division - Michael D. Weaver, Public Safety Department Director

That the Board extend the Lease Agreement between SLJM Properties, LLC, and Escambia County for the lease of an office/warehouse unit located at 760 Van Pelt Lane, Unit “D,” Pensacola, for one year at the monthly cost of $1024, commencing August 1, 2017, for minor fleet maintenance and storage purposes for the Emergency Medical Services (EMS) Division.

[Funding Source:  Fund 408, Emergency Medical Services Fund, Cost Center 330302]
Brad Hattaway 08/03/2017:REGBCC  State-Funded Grant Agreement, Contract Number 18-BG-XX-01-27-01-XXX  Public Safety Mike Weaver
  The grant funds are designed as an operational cost reimbursement to the Escambia County Division of Emergency Management with an indirect match requirement; "at the amount either equal to the average of the previous three years' level of county general revenue funding of the County Emergency Management Agency or the level of funding for the County Emergency Management Agency for the last fiscal year, whichever is lower."  "Recipient’s general revenue funding for 911 services, Emergency Medical Services, law enforcement, criminal justice, public works, or other services outside of the local emergency management agency" as defined by Section 252.38, Florida Statutes, "shall not be included in determining the level of county funding of the Recipient’s Emergency Management Agency.”  
Tamika L. Williams 09/07/2017:REGBCC  Medical Student Externship Affiliation Agreement between Escambia County and Florida State University  Public Safety Mike Weaver
  Recommendation Concerning the Medical Student Externship Affiliation Agreement between Escambia County and Florida State University - Michael D. Weaver, Public Safety Department Director 

That the Board take the following action regarding the Medical Student Externship Affiliation Agreement between Escambia County and the Florida State University College of Medicine for the provision of allowing medical students to participate in health care educational activities utilizing the County's EMS facilities:

A. Approve the Medical Student Externship Affiliation Agreement with the Florida State University (FSU) College of Medicine to allow medical students to receive clinical experience under the auspices of Escambia County Emergency Medical Services (ECEMS), commencing the effective date of the Agreement for a period of one year; and

B. Authorize the Chairman to execute the Agreement.
Tamika L. Williams 09/21/2017:REGBCC  Change Order Number 2 to Purchase Order 170564 to Ward International Trucks, LLC  Public Safety Mike Weaver
  Funds are available in Fund 408, Emergency Medical Services, Cost Center 330302, EMS Operations.
Tamika L. Williams 09/21/2017:REGBCC  Write-Off of Accounts Receivable  Public Safety Mike Weaver
  Recommendation Concerning the Write-Off of Accounts Receivable Recorded in the Emergency Medical Service Fund as Uncollectible Bad Debts - Michael D. Weaver, Public Safety Department Director

That the Board adopt the Resolution authorizing the write-off of $3,534,483.21, in Accounts Receivable that have been recorded in the Emergency Medical Service Fund of Escambia County and have been determined to be uncollectible bad debts.

This Resolution allows an accounting transaction to be recorded and in no way should be construed to be a forgiveness of debt.  This Resolution includes write-offs from Emergency Medical Services (EMS) Ambulance Billings for the third quarter of Fiscal Year 2016-2017 for 7,620 accounts that have been through all phases of the billing and collection cycles, to include all primary and secondary insurance filing, private pay processing pre-collection letter(s), and/or referral to the secondary collection agency.
Tamika L. Williams 11/02/2017:REGBCC  ESO Solutions, Inc. Master Subscription and License Agreement  Public Safety Mike Weaver
  Recommendation Concerning the Master Subscription and License Agreement with ESO Solutions, Inc., for the Electronic Healthcare Records - Michael D. Weaver, Public Safety Department Director 

That the Board approve and authorize the Chairman to sign the Master Subscription and License Agreement with ESO Solutions, Inc., for the ePCR system for maintaining electronic healthcare records at a cost of $49,915, to include the purchase of the system, billing standard interface, and 3 days of on-site training.

[Funding:  Fund 408, Emergency Medical Services, Cost Center 330302, CEMS Operations, Object Code 54601, Repair & Maintenance]
EMILY WEDDINGTON 11/30/2017:REGBCC  Contract Award for Public Safety Uniforms and Accessories  Asst County Administrator Paul Nobles
  Fund 408, Emergency Medical Services,Cost Center 330302, Object Code 55201, $65,000;
Fund 143, Fire Protection Fund, Cost Center 330206, Object Code 55201, $90,000;
Fund 001, General Fund, Cost Center 330403, Object Code 55201, $4,000; and
Fund 001, General Fund, Cost Center 330402, Object Code 55201, $1,000
Tamika L. Williams 11/30/2017:REGBCC  Approval to issue Fiscal Year 2017/2018 Purchase Order in Excess of $50,000 to Ward International Trucks, LLC  Public Safety Mike Weaver
  Funds are available in Fund 408, Emergency Medical Services, Cost Center 330302, EMS Operations.